Enterprise Document Control System — Discipline Codes, Revision Management & Bulk Import/Export
i-Spur Document Manager gives engineering, construction, and project-based companies a structured, searchable document control system — with discipline codes, document type codes, revision tracking, category management, and one-click Excel export. Every document, every revision, every version — organized, traceable, and accessible.
📄 Document Master Register
🔀 Revision Control
📥 Bulk Excel Import/Export
i-Spur Document Manager
Structured Document Control
1,245+
Documents
Excel
Import/Export
Tracked
Revisions
What is i-Spur Document Manager? Enterprise DMS for Engineering & Project Companies
i-Spur Document Manager is a structured document control system built for companies that manage large volumes of technical and business documents across multiple disciplines, projects, and revision cycles. It is not a simple file storage tool — it is a full document lifecycle management system where every document has a unique code, a defined revision status, a discipline category, a document type, and a complete audit trail from first issue to as-built.
The system is built around the way engineering, EPC, construction, and infrastructure companies actually manage documents — with discipline codes (CIV, MEC, ELE, ARC), document type codes (DRW, SPC, RPT, CAL), structured document numbering like CIV-STR-DRW-001, and a revision workflow that tracks documents through Preliminary, For Review, For Approval, and As-Built stages.
Integrated natively with the i-Spur HRMS platform, Document Manager connects employee records, project assignments, timesheet entries, and vendor invoices to the relevant documents — creating a single source of truth for every piece of documentation your company produces or receives.
Why Engineering & Project Companies Choose i-Spur Document Manager
These are the three core document control challenges that i-Spur Document Manager solves for project-based companies managing high document volumes.
Structured Document Coding — Discipline, Type & Revision Codes in One Hierarchy
Ad-hoc document naming creates retrieval chaos. i-Spur Document Manager enforces a structured document coding system where every document is assigned a discipline code, a document group, a document type code, and a sequential number — automatically generating a unique, searchable document reference like CIV-STR-DRW-001.
Flexible Document Classification — Groups, Types, Categories & Sizes in One System
i-Spur Document Manager lets you organize documents across multiple classification dimensions simultaneously — document groups, document types, categories, and physical drawing sizes.
Bulk Excel Import & Export — Update Thousands of Document Records at Once
When a project has hundreds or thousands of documents, updating them one by one is not an option. Export the complete document register to Excel or bulk-update ClientDocNo fields in seconds.
Document Manager — Your Project Document Register at a Glance
Documents Registered
Disciplines Configured
Document Codes
Document Categories
Revision Levels
Document Code Management — Build a Structured, Industry-Standard Numbering System
The foundation of any effective document control system is a consistent, logical document numbering structure.
Discipline Code Management for Engineering & Project Departments
Create standardized discipline codes like CIV, MEC, ELE, ARC, STR, PIP, and INS to organize documents by engineering department and project function.
Manage discipline-specific document codes
| Code | Discipline | Description |
|---|---|---|
| CIV | Civil | Structural Engineering |
| MEC | Mechanical | HVAC & Plumbing |
| ELE | Electrical | Power & Lighting |
| ARC | Architectural | Building Design |
Document Type Code Structure for Drawings, Reports & Specifications
Configure document type abbreviations such as DRW (Drawing), SPC (Specification), CAL (Calculation), RPT (Report), and MAN (Manual) to maintain consistent document numbering across projects.
Document type and reference codes
| Code | Document Type | Format |
|---|---|---|
| DRW | Drawing | CIV-DRW-001 |
| SPC | Specification | MEC-SPC-001 |
| RPT | Report | ELE-RPT-001 |
| CAL | Calculation | ARC-CAL-001 |
Document Code Management
| Discipline | Doc Group | Doc Type | Document Code | Description | Revision | Size | Category | Actions |
|---|---|---|---|---|---|---|---|---|
| CIV | Structural | Drawing | CIV-STR-DRW-001 | Foundation Plan | A | A1 | Technical |
Document Group Management
Document Group Management
| Group Code | Document Group | Description | Parent Group | Documents | Status | Actions |
|---|---|---|---|---|---|---|
| GRP001 | Technical Drawings | All engineering drawings | Engineering | 245 | Active | |
| GRP002 | Specifications | Technical specifications | Engineering | 89 | Active |
Document Types
Document Type Code & Name
| Document Type Code | Document Type | Actions |
|---|---|---|
| DRW | Drawing | |
| SPC | Specification | |
| RPT | Report | |
| CAL | Calculation |
Add New Document Type
Centralized Document Master Register With Revision & Status Tracking
The Document Master acts as the single source of truth for every document created, received, reviewed, revised, approved, or archived within your organization.
Master Document Register With Searchable Project Document Records
Bulk Client Document Number Mapping & Synchronization
Bulk-update client-side document references and synchronize contractor/client numbering systems instantly.
No file chosen
Upload Excel file to update ClientDocNo in bulk
| Doc ID | Document Code | Title | Discipline | Type | Group | Revision | ClientDocNo | Actions |
|---|---|---|---|---|---|---|---|---|
| DOC001 | CIV-STR-DRW-001 | Foundation Plan - Level 1 | Civil | Drawing | Structural | A | CLT-FDN-001 |
Manage Document Sizes
Manage Document Categories
Manage Revisions
Bulk Excel Import, Export & Client Document Number Updates
Bulk operations save document controllers hundreds of hours during project mobilization, vendor document submission, and client document synchronization.
Complete Document Register Export for Audits & Client Submission
Export the complete document register with revision history, document codes, and metadata for audits, client submission, or reporting.
Bulk Excel Import for Large Project Document Registers
Import thousands of document records from structured Excel sheets during project setup or vendor onboarding.
Integrated With HRMS, Accounts, Timesheet & Project Management
Document Manager connects directly with employee records, project management, accounts, timesheets, payroll, and business workflows — creating a unified project documentation ecosystem.
Enterprise document control • Revision tracking • Discipline codes • Document numbering • Bulk Excel import/export • Centralized document register