Replace Your Paper
Visitor Register
With a Smart System
Receptionist generates a QR code — visitor scans, fills their details, and selects who they're here to meet. The host gets an instant notification and accepts or rejects the visit. Fully digital, fully trackable.
QR-Based Self Check-In
Receptionist displays a QR code at the front desk. Visitors scan it from their phone, fill in their name, purpose, and who they're meeting. No app download needed.
No app install for visitors · Works on any phone · Setup in 24 hrs
Ramesh Verma
Meeting: Priya Shah · Sales
Neha Kapoor
Meeting: Rajan Mehta · HR
Amit Sharma
Meeting: Director Office
Sunita Patel
Meeting: Accounts Team
Vijay Joshi
Meeting: IT Department
New visitor scanned QR · Form submitted · Awaiting host approval
Just nowPaper Registers Needed
Visitor Check-In Time
Digital Visitor Log
Setup & Go Live
What offices report after switching from paper registers to i-Spur Visitor Management.
How the Entire Visit Works — Step by Step
From the moment a visitor walks in to the moment they leave — every step is tracked, notified, and logged automatically.
QR at Reception
Receptionist displays QR code at the front desk
Visitor Scans
Visitor scans QR from phone — no app needed
Fills Details
Name, phone, purpose, and selects host
Host Notified
Host receives instant notification to accept or reject
Accept / Reject
Host approves from their device, receptionist is updated
Check-Out
Receptionist marks checkout, log entry is complete
Visitor Check-In Form
Opened after scanning QR
Scan to Check In
i-Spur · Reception
Host Notification
Priya Shah · Sales Department
Visitor Request
Received just now · 10:42 AM
Earlier Today
Neha Kapoor — Accepted
HR Dept · 9:15 AM
Vijay Joshi — Rejected
IT Dept · 8:50 AM
Receptionist View
Full access · All visitors
Ramesh Verma
Pending→ Priya Shah · Sales · 10:42 AM
TechSolutions Pvt Ltd · Business Meeting
Neha Kapoor
Inside→ Rajan Mehta · HR · 9:15 AM
Amit Sharma
Approved→ Director Office · 9:55 AM
Everything Your Reception Desk Needs
From the QR code at the entrance to the digital visitor log at the end of the day — every step of visitor management covered in one platform.
QR-Based Visitor Check-In
Receptionist generates and displays a QR code at the front desk. Visitors scan it from their own phone — no app to install, no paper form to fill. The entire check-in takes under 30 seconds.
- Unique QR code per reception desk or entry point
- Works on any smartphone browser — no app download
- Visitor data goes directly into the receptionist dashboard
- Print QR standee or display on a tablet at the entrance
- Regenerate QR anytime from the receptionist panel
Smart Visitor Registration Form
After scanning the QR, visitors fill a simple digital form — name, phone, company, purpose of visit, and who they want to meet. The host dropdown is populated from your employee directory.
- Collects: name, phone, company, purpose, host selection
- Host dropdown auto-populated from employee directory
- Optional: photo capture, ID scan, vehicle number
- Fully customisable fields per office or security policy
- Mobile-optimised — works on any screen size
Instant Host Notifications
The moment a visitor submits the form, the host employee gets an instant notification on their device — showing visitor name, company, and purpose. They accept or reject with one tap.
- Real-time notification to host — no delay
- Notification shows full visitor details and purpose
- Host accepts or rejects from the notification itself
- Receptionist sees decision instantly on their dashboard
- Auto-escalate to another person if host doesn't respond
Accept, Reject & Gate Control
Once the host accepts, receptionist gets a green light to allow entry and print a visitor pass. If rejected, the visitor is politely informed at the desk — everything tracked in the log.
- Accept: visitor pass printed, entry logged with timestamp
- Reject: receptionist sees reason, visitor is notified politely
- Receptionist can override or escalate any pending request
- All decisions logged with host name and timestamp
- Security team can view live status of all approved visitors
Digital & Printed Visitor Pass
On approval, a visitor pass is generated with the visitor's name, photo, host, floor, and valid time. Print it from the reception printer or send it to the visitor's phone as a digital badge.
- Visitor pass with name, host, department, and entry time
- Time-limited pass — auto-expires after set duration
- Company logo and branding on printed pass
- Print from any receipt or label printer at reception
- Digital pass on visitor's phone — no printing needed
Visitor Log & Reports
Every visit is automatically recorded — visitor details, host, check-in time, check-out time, and status. Search and filter the log anytime. Export for audits or compliance reviews.
- Permanent digital log — replaces the paper register completely
- Filter by date, host, department, or visitor name
- Daily, weekly, and monthly visitor reports
- Export to PDF or Excel for security or audit review
- Most-visited host and peak hour analytics
Full Office Security Compliance
Every visitor is verified, every host is notified, and every entry is logged with timestamp. Security teams can view who is inside the building at any time.
Role-Based Access — Receptionist & Host
Receptionists manage the full dashboard. Hosts only see and respond to their own visitor requests. Security gets a read-only view of all live visitors inside.
A Professional Pass — Printed or Digital
Generated instantly on host approval. Print at reception or send to visitor's phone.
Visitor Pass
i-Spur Technologies
Vadodara, Gujarat
Ramesh Verma
TechSolutions Pvt Ltd
Scan to verify · Pass ID: VMS-20250530-084
Generated in Under 5 Seconds
The moment host approves, the visitor pass is ready to print or display on the visitor's phone. No manual creation needed.
Time-Limited & Auto-Expiring
Set a visit duration — the pass auto-expires after 2, 4, or 8 hours. Security is automatically alerted if a visitor overstays.
Print or Go Digital
Works with any standard receipt or label printer at reception. Or skip printing entirely — visitor's phone shows their digital pass badge.
QR Code on Every Pass
Security at any checkpoint can scan the pass QR to instantly verify the visitor, their host, and pass validity — no phone call to reception needed.
Built for the Receptionist & the Security Team
Designed around how Indian offices actually work — the receptionist is in full control, hosts are notified instantly, and security always knows who is inside.
Receptionist Has Full Control
Issue QR codes, view live visitor status, override approvals, print passes, and manually check out visitors — all from one screen.
Zero WhatsApp Calls to HR
Hosts are notified on the system the moment a visitor arrives. No receptionist needs to call, message, or walk to the HR floor anymore.
Complete Audit Trail Always Ready
Every visit is timestamped and logged automatically. Pull any day's visitor log in seconds for security audits, compliance checks, or incident reviews.
Multi-Floor & Multi-Location
Run visitor management across multiple floors, buildings, or office locations from one account. Each entry point gets its own QR and receptionist login.
"We used to have a thick paper register at reception. Visitors used to spend 3–4 minutes writing details, the receptionist had to call the concerned person, and half the time nobody picked up. Now the visitor scans a QR, fills the form in 30 seconds, and the host gets a notification instantly. Our reception experience is completely transformed."
Office Administrator
Corporate Office, Ahmedabad, Gujarat
Part of the i-Spur Business Suite
Visitor Management connects natively with the rest of i-Spur — so visitor data, employee host info, and notifications all work together without any manual setup.
| i-Spur Product | How It Connects with VMS |
|---|---|
| HRMS | Employee directory auto-populates the "Whom to Meet" dropdown in the visitor form |
| Messenger | Host approval notifications delivered via i-Spur Messenger in real time |
| Documents | Visitor ID scans and signed NDAs stored in the i-Spur Documents vault |
| Email Delivery | Visitor confirmation and pass sent to visitor's email via i-Spur Email module |
Ditch the Paper Register.
Go Digital Today.
Book a free 30-minute demo with our team. We'll walk you through the full visitor management flow — QR check-in, host notification, pass generation, and the receptionist dashboard — tailored to your office setup.
Contact Sales🇮🇳 India-based support · Setup in 24 hours · No app for visitors